Every wine-producing country requires some form of cellar record — a log of what enters the winery, what happens during production, and what leaves. The name changes (cuaderno de elaboracion, cahier de cave, registro di cantina, cellar book), the regulator changes, but the core obligation is the same: prove what is in the bottle.
The problem is that each country adds its own requirements on top of that core. If you produce in one market and export to others, or if you manage wineries across borders, you need to understand the differences.
Argentina — INV (Instituto Nacional de Vitivinicultura)
Regulator: INV, under the Digesto Normativo vigente desde enero 2026.
Required records: grape reception (variety, origin, kg, Brix), fermentation operations, rackings, additions (with product and dosage), laboratory analyses, bottling (lot, volume, date), and losses/mermas.
Reporting: monthly sworn declaration (declaracion jurada) of stock movements. Annual stock balance.
Export requirement: DOC/IG certification mandatory for exports. Full traceability from vineyard to bottle.
Key detail: the 2026 deregulation eliminated weekly elaboration declarations but increased the winery's own responsibility for maintaining audit-ready records.
Chile — SAG (Servicio Agricola y Ganadero)
Regulator: SAG, under Ley 18.455 and Decreto 78.
Required records: grape reception with origin and variety, vinification process, movements between tanks, bottling with lot assignment, laboratory analyses.
Reporting: annual stock declaration. Vinification declaration within 30 days of harvest end.
Export requirement: SAG certification of origin, variety, and vintage for export wines. Minimum 75% rule for varietal, origin, and vintage claims.
Spain — MAPA / Comunidades Autonomas
Regulator: MAPA (national) plus regional consejos reguladores for DO/DOCa wines.
Required records: cuaderno de campo (vineyard), registro de bodega (cellar), analyses, bottling, and stock. DO wines require additional records per the consejo regulador's pliego de condiciones.
Reporting: EMCS declarations for intra-EU movements. Monthly stock declarations for DO wines. Annual harvest and production declarations.
Key detail: each Comunidad Autonoma may add requirements. Rioja DOCa has stricter traceability than a generic Vino de la Tierra.
France — Douanes / INAO
Regulator: Douanes for fiscal matters (DRM), INAO for appellations, FranceAgriMer for market data.
Required records: cahier de cave with all movements, assemblages, treatments. Cahier de culture (vineyard phytosanitary record, Certiphyto compliant). Laboratory analyses.
Reporting: DRM (Declaration Recapitulative Mensuelle) — monthly mandatory declaration of all cellar movements. DAE/DSA for shipments.
Key detail: the DRM is the most frequent mandatory report in any major wine country. Automating its preparation saves dozens of hours monthly.
Italy — ICQRF / Consorzi
Regulator: ICQRF (national), plus consorzi di tutela for DOC/DOCG wines.
Required records: registro di cantina (cellar register), all movements, analyses, bottling with lot. DOCG wines require additional controls including numbered labels.
Reporting: MVV (Movimento Vini e Mosti) for shipments. Stock declarations. Harvest declaration to the Registro Telematico.
Key detail: Italy's telematic register (Registro Telematico) is moving toward fully digital submission. Paper records are becoming insufficient.
United States — TTB (Alcohol and Tobacco Tax and Trade Bureau)
Regulator: TTB, under 27 CFR Parts 24 and 27.
Required records: wine production records (Form 702), cellar treatment records, bottling records, tax records, laboratory analyses. AVA claims require documented grape sourcing.
Reporting: monthly tax reports. Annual operations report. State-level reports vary.
Key detail: TTB requires 95% rule for vintage, 85% for AVA, 75% for varietal. Each claim requires sourcing documentation.
Portugal — IVV (Instituto da Vinha e do Vinho)
Required records: registo de adega, harvest declaration, stock declaration, analyses, bottling.
Reporting: annual harvest and production declarations. DOC wines require additional certification through regional commissions (CVRVV for Vinho Verde, IVDP for Douro/Porto).
Brazil — MAPA (Ministerio da Agricultura)
Required records: registro de producao, grape reception, vinification, analyses, bottling with lot assignment.
Reporting: annual production declaration. IG wines (Vale dos Vinhedos, Altos Montes) require additional traceability.
Germany — BLE / Weinbaukartei
Required records: Kellerbuch (cellar book), all treatments with dates and quantities, analyses, bottling. Predikatswein levels require documented must weights.
Reporting: Ernteanmeldung (harvest declaration), Bestandsmeldung (stock declaration). AP-Nummer application for quality wines.
Other markets
Uruguay (INAVI): cellar register, harvest declaration, analyses, origin certification for export. Australia (Wine Australia): vintage declaration, label integrity program, export license records. New Zealand (NZW): vintage assessment, Wine Standards Management Plan, sustainable certification records. South Africa (SAWIS): production declaration, Wine of Origin certification, IPW sustainability records.
The pattern across all markets
Despite the differences, every country requires the same five categories of data:
- Grape intake — variety, origin, quantity, quality metrics
- Production operations — every cellar action with date, volume, and responsible person
- Laboratory analyses — at intake, during production, and pre-bottling
- Bottling — lot assignment, volume, date
- Stock balance — what is in the cellar at any point in time
The variation is in the granularity, reporting frequency, and format. A system that captures all five categories at the highest level of detail required by any single market can generate reports for every market from the same dataset.
One system, every market
Cepaos was built for multi-market compliance. You enter data once — grape reception, cellar operations, lab results, bottling — and the system generates the reports each regulator needs: INV declarations, DRM for France, TTB records for the US, registros for Spain and Italy.
No duplicate data entry. No market-specific workarounds. One source of truth.