Total hectares
42 ha
Winery software, built for the Cape cellar
The software built for South African winemakers.
From vineyard to bottle, SAWIS returns, IPW evidence, and Wine of Origin cellar records in a single platform.
30 min · no commitment Create your account and get started
Common questions
What wineries ask us before they start
Does it work on mobile?
Yes. Cepaos is fully responsive. Cellar hands log picks, pump-overs, and measurements from a phone, out in the vineyard or on the crush pad.
Does Cepaos work offline?
Yes, for field and cellar work. Open the app once with signal and you can then record harvests, grape intake, fermentations, barrels, work orders, spray records and vineyard observations without a connection; everything syncs automatically when signal returns. Reports, dashboards and invoicing need a connection.
Can I migrate from another wine software?
Yes. The built-in import tool takes your CSV or Excel files and suggests the column mapping for vineyard blocks, tanks, barrels, harvests, winemaking records, cellar movements, customers, supplies and budgets. On our tailored plan for large operations, our team also migrates your historical data for you.
Our answer
Built by winemakers, for winemakers.
Cepaos was built on the crush pad, not in a boardroom. Our team has lived the vintage, the picking calls, the cellar workflows, the SAWIS returns. This isn't a generic ERP retrofitted for wine. It's purpose-built winery software that knows Stellenbosch isn't Swartland, that the Hemel-en-Aarde does its own thing, and that during harvest there's no time to sit at a desk. Everything happens on your phone, right next to the tank, while the must ferments.
Cepaos gives winemakers their time back, so you can focus on the only thing that actually matters: making great wine.
Before
- Spiral notebook covered in must stains
- Spreadsheets with broken formulas nobody trusts
- Three days rebuilding traceability before the export ships
- Cost per case calculated by hand, never quite right
With Cepaos
- Data captured on your phone, right next to the tank
- SAWIS cellar records generated in 5 minutes
- Lot traceability export-ready in 2 minutes
- Cost per case in real time, on real data
Guided tours
Cepaos in action
Three short walkthroughs of app screens. Tap what’s highlighted in amber and watch what happens.
cepaosSample data
Campaign 2026
Grape reception
Total received
14,460 kg
Pending
0
Completed
2
| Ticket no. | Date | Supplier / Plot | Varietal | Net weight | Brix grade | Status |
|---|---|---|---|---|---|---|
| #141 | 2026-03-09 | Plot A-1 | Merlot | 8 340,00 | 23.8 | Completed |
| #142 | 2026-03-11 | Plot B-2 | Sauvignon Blanc | 6 120,00 | 22.1 | Completed |
Step 1 of 6
It all starts at reception. Tap “New reception” to log the grapes that just came in.
Keyboard: ← and → to move, Enter to advance, Esc to exit.
Why Cepaos
Built for wine, not adapted from generic software
Regulatory ready
Ready for SAWIS: digital cellar records, reporting, and Wine of Origin (W.O.) traceability, ready to submit.
Cellar automation
Automated cellar book, harvest tracking, work orders and compliance reports without manual data entry.
Full traceability
Vineyard-to-bottle traceability with export-ready and audit-ready documentation.
Explore by role
What do you need from Cepaos?
Select your profile and discover the most relevant capabilities for you.
Lot-to-lot traceability
Full traceability from grape to bottle
Automated movement log
Regulatory movement log, automatically generated
Smart alerts
Fermentation and aging alerts
Modules
Your whole winery on one screen.
Vineyard, cellar, exports, and SAWIS compliance, connected in real time.
Vineyard
Blocks, field work, and pick decisions tracked in real time and linked back to the cellar lot.
Explore the moduleWinery
Tanks, barrels and cellar work in one place; every operation you record adds its line to your cellar book.
Exports
Export certificates, Wine of Origin scheme, and EU traceability, without the spreadsheet pile.
Explore the moduleCompliance
SAWIS production returns, IPW evidence, and renewal alerts, woven into your daily workflow.
Explore the moduleAdd-on modules
More modules
More features
Everything you need to produce, plan, and certify. From work orders to the final label. Every module integrates seamlessly with the rest.
Winery work orders
Rackings, additions, lab tests and bottling, with assignment, supplies and costs.
Real-time COGS
Production cost per lot and varietal, with waterfall and shrinkage impact.
Sparkling wines
Tirage, disgorging, dosage and traceability for traditional or charmat method.
Premium barrels
Barrel inventory, usage amortization, topping and rotation.
Bank reconciliation + invoice reading
Bank connections in 8 countries and AI reading of supplier invoices in every market (plus the official QR code or stamp in 7), to reconcile without manual entry.
Explore the moduleVoice dictation
Dictate harvest, receiving, work-order and fermentation notes instead of typing them: the text lands in the field and you review it before saving. In your language, included in every plan.
MRP / Planning
Master plan, supply requirements and stock projections per campaign.
33 reports + custom
Production, inventory, sales and compliance ready to export, plus a custom report builder.
Explore the moduleISO/IFS Quality
Procedures, non-conformities, CAPA and audit traceability.
Certifications
Hub for Organic, Vegan, Demeter, Sustainability, with automatic evidence.
Appellations of origin
Label, varietal and zone rules applied to every lot (AVA, AOC, DO and more).
Physical QR shield
Unique anti-counterfeit QR per bottle with public verification.
Front label
Print-ready templates with winery and lot data.
Sustainability & carbon footprint
CO₂ by scope and per bottle, with emission factors and a framework scorecard.
Explore the modulePredictions & AI
Demand, production and stock forecasting, with a copilot and recommendations on your data.
Explore the moduleSouth African wine compliance
Meet SAWIS, DALRRD, and WO requirements without hiring anyone else.
SAWIS
SA Wine Industry Information & Systems
Digital cellar book, inventory balances, and annual returns generated automatically.
DALRRD
Dept. of Agriculture, Land Reform and Rural Development
Field notebook and phytosanitary application records ready for inspection.
W.O.
Wine of Origin
Auditable chain of custody from the vineyard block to the wine label.
Inspection-ready traceability, from the field notebook to the lot.
How it works
From zero to digital winery in less than one week
No consultant, no manual, no installation.
01
Create your account
Day 1 · 3 minutes
- Winery name, company registration, and SAWIS producer number
- Choose vineyard, winery, or both
- Activate your plan and start instantly
02
Set up your operation
Days 1–3
- Vineyard blocks with varietal and hectares
- Tanks and active fermentations
- Step-by-step vintage wizard
03
Cepaos prepares your SAWIS returns
Days 3–5
- Production return CSV ready to submit
- PDF with letterhead, company reg, and responsible winemaker
- Zero double-entry
04
Your winery, always up to date
Week 2+
- Automatic temperature and Brix alerts
- Full vintage history at your fingertips
- Pick your plan and pay in ZAR
Certifications and commercial compliance
Ready to audit.
Organic, Vegan, Demeter, Sustainability, Cepaos collects the evidence while you make the wine.
- Organic
- Vegan
- Sustainable
- Demeter
The evidence vault is automatically populated with every operation you record in Cepaos.
Pricing
Simple ZAR pricing. No surprises.
Pick your plan and get started today. Cancel anytime.
Pay month by month and cancel anytime.
From R 290/mo
Recommended
Plan Boutique
Vineyard + winery together
R 1 999/mo
- Everything in Artisan + full vineyard
- Full cellar book + SAWIS PDF
- Up to 60,000 L, 5 users
- Offline field notebook
- Editable land registry and vineyard lots
WO Ready
Plan Domaine
Mid-size winery + vineyard included
R 2 999/mo
- Everything in Boutique
- Up to 120,000 L
- 33 built-in reports + custom reports
- IoT: sensors and telemetry
- Premium certifications: label logos and claim validation
Up to 1M L
Plan Estate
Established winery + vineyard included
R 5 999/mo
- Up to 1M L included (per-block overage)
- 15 users
- Everything in Domaine
- Priority support + 1:1 onboarding
Enterprise
Plan Enterprise
Industrial operation — custom plan
Custom
- Everything in Estate
- Priority support
- Multi-entity / holding
- PSD2 bank reconciliation
- Premium certifications: label logos and claim validation
Specialized setup
Start specialized and expand whenever you want: add the other module without losing data.
Plan Grower
Vineyard only
R 290/mo
- Blocks and harvests
- Field work and field notebook
- 90-day history
- Up to 25 ha
- Georeferenced block map
- Weather, phenology and water balance
- Certifications: registry and expiry alerts
Plan Artisan
Winery only (buys grapes)
R 899/mo
- Vineyard module available as an add-on
- Basic winery (vessels, winemaking)
- Automatic alerts
- SAWIS return PDF
- Up to 24,000 L
- e-label QR + basic traceability
- Barrels and aging
- Blending and cuvées
- Certifications: registry and expiry alerts
Cancel anytime. No hidden fees, no lock-in. See full comparison →
Add-on modules
Expand your platform when you need it
Exporter
Export certificates, documents by destination country, EU traceability, and shed-to-port timeline.
R 549/mo
Learn moreWine Tourism
Cellar door reservations, automatic email confirmations, mailing-list capture, and visit KPIs.
R 549/mo
Learn moreWine Club
Member CRM, quarterly shipments, automatic pick lists, and cellar-door-friendly dispatch.
R 699/mo
Learn morecepaos API
REST API with API keys, outbound webhooks, and interactive docs for ERP and accounting integrations.
R 899/mo
Learn moreVineyard module
For Craft wineries with estate fruit. Blocks, fieldwork, and pick tracking.
R 349/mo
Learn morePoint of sale
Direct-sale terminal for the tasting room: payments, open tabs, and end-of-day cash reconciliation.
R 1 099/mo
Learn moreHospitality
Winery lodging: occupancy calendar, per-night reservations with check-in/check-out, and stay charges on the same POS ticket.
R 699/mo
Learn moreHACCP / Food safety
Digital HACCP plan: critical control points, temperature logs and corrective actions auditable by the regulatory body.
R 699/mo
Learn moreConsulting winemakers
Are you a consulting winemaker?
Work with every winery you advise from a single account. Each winery invites you and sets your access; you pay nothing.
- Free forever, no credit card
- Every winery that invites you, one login
- Read-only or advisor (comments and notes), as each winery allows
- The winery you advise pays its own plan
Savings calculator
Calculate your savings with Cepaos
Enter your winery data to see your estimated return on investment.
50k L
20 hrs
ZAR/hr
Time saved
14 hrs
per month
Monthly savings
R 4 900
per month
Annual savings
R 58 800
per year
Recommended plan
Boutique
R 1 999/mo
Return on investment
+145%
annual
Payback period
0.5 months
to recoup your investment
Create your account and get started
Instant activation. Cancel anytime.
Frequently asked questions
Everything you need to know
No. Cepaos is designed for winemakers and field operators. If you can use a smartphone, you can use Cepaos. The harvest wizard guides you step by step.
Yes. The Grower plan is built for that: blocks, picks, fieldwork, and IPW spray records. When you're ready to bring the cellar online, add the module, no data lost.
Yes. Cepaos is fully responsive. Cellar hands log picks, pump-overs, and measurements from a phone, out in the vineyard or on the crush pad.
Yes, for field and cellar work. Open the app once with signal and you can then record harvests, grape intake, fermentations, barrels, work orders, spray records and vineyard observations without a connection; everything syncs automatically when signal returns. Reports, dashboards and invoicing need a connection.
Yes. The built-in import tool takes your CSV or Excel files and suggests the column mapping for vineyard blocks, tanks, barrels, harvests, winemaking records, cellar movements, customers, supplies and budgets. On our tailored plan for large operations, our team also migrates your historical data for you.
Not at the moment. The app runs in 10 languages (English, Spanish, Portuguese, French, Italian, German, Greek, Croatian, Georgian and Romanian), and each user picks their own in their profile settings. Support is available in English, Spanish, Portuguese, French, Italian and German.
Free tools
Free tools for your market
Calculators that work without an account, preset with your country's defaults.
Wine production cost calculator
What it costs to produce a litre and a bottle, and which selling price delivers the target margin.
Harvest yield and tank capacity planner
How many litres the harvest will yield and how many tanks and barrels are needed to take it in.
ABV calculator (potential / final alcohol)
What alcohol level the wine will reach, from the must reading and the final reading.
From the blog
Guides and analysis for your winery
22 Sept 2026
Wine export regulations 2026: a destination-market panorama
EU VI-1, the UK's post-Brexit simplification, the TTB-FDA triangle in the United States, GACC registration in China, Wine Australia export approval:…
Read article →14 Aug 2026
Winery automation: Cepaos Connected Winery vs dedicated control systems (Acrolon TankNet, VinWizard, Parsec)
An honest comparison between dedicated winery automation systems (Acrolon TankNet, VinWizard, Parsec) and Cepaos Connected Winery: what each does…
Read article →23 Jul 2026
Winery Accounting Software: Why QuickBooks Breaks Down (and What to Use Instead)
Generic accounting software can't handle vintage-based COGS, barrel inventory, or excise tax. What winery accounting software must do, honest costs,…
Read article →Your winery, digital
For the winemaker who loves the craft but hates the paperwork.
Cepaos is purpose-built around SAWIS, IPW, and Wine of Origin requirements, so the paperwork never steals another hour off the cellar floor.
No lock-in. No consultants. No fine print. Create your account and get started