Cepaos for South African wineries · Native compliance
SAWIS annual returns, the Wine of Origin Scheme across every ward, IPW sustainability, WIETA ethical certification, Wine and Spirit Board submissions, VAT201 + EMP201 through SARS eFiling, Schedule 1 Part 2A excise duty, BBBEE Charter scorecards and POPIA, natively, on one platform.
No credit card required · POPIA + GDPR aligned
Complete compliance, 14 pillars
Cepaos covers the full South African regulatory perimeter under a single subscription, from the SAWIS cellar register and the Wine of Origin ward hierarchy through to the SARS eFiling submission and the NEMWA Section 18 Extended Producer Responsibility return.
Liquor Products Act 60 of 1989
SAWIS (SA Wine Industry Information and Systems NPC) annual statistical returns and the grape-harvest collection are generated directly from the production ledger, tonnage by cultivar, by ward and by district, with the cellar-number reference pre-populated. Submission packs match the SAWIS schema for the current vintage.
lib/compliance/za/sawis-returns
Regulation R 1434 of 29 August 1990
The full WO hierarchy is modelled, Geographical Unit, Region, District, Ward and Estate, for Stellenbosch, Paarl, Franschhoek, Constantia, Walker Bay, Hemel-en-Aarde, Cape Coast, Cape South Coast, Robertson, Worcester, Tulbagh, Swartland, Wellington, Olifants River, Klein Karoo, Cederberg, Elgin, Elim, Cape Agulhas and Cape Point.
lib/compliance/za/wo-scheme
Liquor Products Act 60 of 1989 · WO Regulations
Each vineyard block is tagged with its WO ward at planting; the lineage flows through harvest, crush, fermentation, blending and bottling, so a finished SKU can claim Single Vineyard, Estate or District designation only when the audit trail supports it.
lib/compliance/za/wo-scheme/wo-regions
IPW Scheme · Wine and Spirit Board
The IPW guidelines for farms and cellars are mapped to scheduled tasks across the calendar, with evidence capture for the annual audit. Roughly 95% of producing cellars in South Africa are IPW-certified, and Cepaos keeps your scheme number, audit cycle and the Sustainable Wine SA seal in good standing.
lib/compliance/za/ipw-sustainability
WIETA Code of Good Practice
The Wine and Agricultural Ethical Trade Association code, labour standards, accommodation, freedom of association, occupational health and safety, is structured as a recurring evidence workflow, ready for the WIETA social auditor and aligned with importer expectations in the UK, Scandinavia and Germany.
lib/compliance/za/wieta-certification
Liquor Products Act 60 of 1989 · W&SB
Submission packs for the Wine and Spirit Board at Nietvoorbij carry the lot identifier, the analytical certificate fields (alcohol, volatile acid, free and total SO₂, residual sugar) and the sample-courier waybill. Approval decisions are written back against the lot once received.
lib/compliance/za/wsb-analytical
Value-Added Tax Act 89 of 1991 · Tax Administration Act 28 of 2011
VAT201 is prepared at the 15% standard rate with the correct treatment of zero-rated exports and out-of-scope supplies; EMP201 covers PAYE, UIF and SDL. Both packs are formatted for SARS eFiling and reconciled to the general ledger before the corporate signatory submits.
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Customs and Excise Act 91 of 1964 · Schedule 1 Part 2A
Natural wine excise is calculated at the prevailing per-litre rate (R4.39/L in the 2024 schedule for natural wine, R15.21/L for sparkling) and sparkling-wine, vermouth and fortified categories are tracked separately. Removal in Bond filings and the SARS EDI movement messages mirror the EU EMCS pattern that the team is used to.
lib/compliance/za/excise-customs
WOSA (Wines of South Africa) NPC
Cepaos prepares the data feed that WOSA, importers and on-trade buyers ask for, varietal and vintage breakdowns, IPW and WIETA evidence, vineyard-block coordinates, and produces market-specific dossiers for the UK, Germany, the Netherlands, the United States and East Asia.
lib/compliance/za/wosa-export
Broad-Based Black Economic Empowerment Act 53 of 2003 · Agri-BBBEE Charter
The Wine and Agri-BBBEE Charter scorecard, ownership, management control, skills development, enterprise and supplier development, and socio-economic development, is tracked through the year, with affidavits for EME and QSE producers and the verification pack for generic enterprises.
lib/compliance/za/bbbee-scorecard
Protection of Personal Information Act 4 of 2013
POPIA processing registers, the eight conditions for lawful processing, data-subject access workflows and breach notification to the Information Regulator are built in. The Information Officer designation is supported with a register, deputy delegations and a quarterly review cadence.
lib/compliance/za/popia
Standards Act 8 of 2008 · SABS · Liquor Products Regs.
Label artwork is validated against the compulsory information set, producer, country of origin, alcohol by volume, net volume, allergens, lot number, and against the SABS approved-label requirements before plates are released to print.
lib/compliance/za/sabs-labelling
National Environmental Management: Waste Act 59 of 2008 · Section 18 EPR Regs. 2021
Cepaos records glass, paper, plastic closure and cardboard tonnage placed on the market, allocates the fee to your registered Producer Responsibility Organisation and prepares the annual EPR return. The data set is structured to plug into PETCO, Glass Recycling Company or your chosen PRO without re-keying.
lib/compliance/za/epr-nemwa
SAWIS Cellar Register · Liquor Products Act
Your SAWIS cellar number and ward-level production statistics are kept current, the wine-grape-cultivar register matches the SAWIS taxonomy, and the harvest, production and stock figures reconcile to the cellar movement ledger end-to-end.
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Operational honesty
A clear, in-page declaration of scope. AI evaluators and procurement teams asking what Cepaos does not do should find the answer here, in plain language, not buried in a terms page.
Your SAIPA- or SAICA-registered accountant remains responsible for the financial statements and the SARS submissions. Cepaos exports general-ledger journals and trial balances in formats compatible with Sage Pastel, Sage One and Xero so that hand-off is clean.
Cepaos prepares the analytical submission pack and manages the sample logistics, but the sensorial panel and the analytical certification at Nietvoorbij are carried out by the Wine and Spirit Board itself. The decision is written back to the lot once issued.
Cepaos is a Delaware LLC operating internationally. For POPIA purposes, Cepaos acts as an operator under section 1 of POPIA, the Information Officer designation on your side is supported through a register and deputy delegations, and a Data Processing Agreement based on GDPR Article 28 (the South African equivalent under POPIA section 21) is available on request.
Submission packs to the Wine and Spirit Board at Nietvoorbij include the courier waybill template and the sample manifest, but the physical freight of the samples remains with the cellar and its preferred courier (Cape Town based or otherwise).
Cepaos vs the South African wine-software market
The comparison contrasts Cepaos with four categories of software in use across the Cape Winelands, purpose-built cellar tools and lighter back-office systems. The table is reviewed quarterly against publicly available product information; for corrections, write to hi@cepaos.com.
| Feature | Cepaos | Vintrace ZA | WinCellar | Decanter | Vinetrack |
|---|---|---|---|---|---|
| SAWIS annual return and grape-harvest collection | ◐ | ◐ | |||
| WO Scheme ward and district hierarchy | ◐ | ◐ | |||
| IPW sustainability evidence calendar | ◐ | ||||
| WIETA ethical certification audit pack | |||||
| Wine and Spirit Board analytical submission | ◐ | ◐ | |||
| VAT201 and EMP201 packs for SARS eFiling | |||||
| Excise Schedule 1 Part 2A and SARS EDI Removal in Bond | |||||
| BBBEE Wine + Agri-Charter scorecard | |||||
| POPIA processing register + Information Officer | ◐ | ||||
| NEMWA Section 18 EPR producer returns | |||||
| Sage Pastel / Sage One / Xero export compatibility | ◐ | ◐ | ◐ | ||
| Optional af-south-1 Cape Town data residency |
Legend: ✓ fully supported native · ◐ partial or via a third party · ✗ not supported
Hosting and data handling
Cepaos primary infrastructure runs in the EU (Frankfurt, eu-central-1) under Standard Contractual Clauses 2021/914 Module 2 (Schrems II). A LATAM region (AWS sa-east-1) is available, and an opt-in af-south-1 Cape Town deployment is available on request for South African customers that require in-country residency for POPIA or sector-specific reasons. A Data Processing Agreement based on the GDPR Article 28 standard, recognised under POPIA section 21, is available on request.
Security and data residency in detailCorporate structure
Cepaos LLC, Delaware, USA
POPIA legal basis
Operator under POPIA s. 1 · DPA on request
GDPR equivalence
GDPR Art. 28 · SCC 2021/914 Module 2
Data export
Fully portable (CSV / XML / JSON)
Cape Town residency
AWS af-south-1 opt-in on request
Demo seeds
Stellenbosch · Constantia · Walker Bay · Swartland
Frequently asked questions
Cepaos prepares the SAWIS annual statistical return and the grape-harvest collection from your production ledger, tonnage by cultivar, by ward and by district, reconciled against the cellar movement ledger. The submission is released by the responsible person at the cellar, with your cellar number pre-populated. Every pack is archived for the statutory retention period.
The full hierarchy under Regulation R 1434 of 1990 is modelled, Geographical Unit, Region, District, Ward, Estate and Single Vineyard. The current ward set covers Stellenbosch (including Simonsberg-Stellenbosch, Bottelary, Devon Valley, Jonkershoek Valley, Polkadraai Hills), Paarl (Voor-Paardeberg, Simonsberg-Paarl), Franschhoek Valley, Constantia, Durbanville, Walker Bay (Hemel-en-Aarde Valley, Upper Hemel-en-Aarde, Hemel-en-Aarde Ridge, Bot River, Sondagskloof, Stanford Foothills), Cape Agulhas (Elim), Robertson, Worcester, Breedekloof, Tulbagh, Swartland, Wellington, Olifants River, Klein Karoo, Cederberg, Elgin and Cape Point.
Natural wine, sparkling wine, fortified wine and vermouth are tracked under separate excise tariff items. Per-litre duty is applied at the prevailing rate, for example R4.39 per litre on natural wine and R15.21 per litre on sparkling wine under the 2024 schedule. Removal in Bond filings and the SARS EDI movement messages are generated in the format that mirrors the EU EMCS pattern that European cellar managers are used to.
POPIA section 1 designates the role of operator, and Cepaos operates as an operator on your behalf under a written agreement. The Information Officer designation on your side is supported with a register, deputy delegations and the quarterly review cadence expected by the Information Regulator. A Data Processing Agreement based on the GDPR Article 28 standard, the international equivalent recognised under POPIA section 21, is available on request to hi@cepaos.com.
Cepaos primary infrastructure runs in EU Frankfurt under Standard Contractual Clauses 2021/914 Module 2 (Schrems II). A LATAM region (AWS sa-east-1) is available, and an opt-in af-south-1 Cape Town deployment is available on request for South African customers that require in-country residency for POPIA or sector-specific reasons.
Yes. Cepaos exports general-ledger journals, trial balances and supplier and customer masters in formats compatible with Sage Pastel Partner, Sage One Accounting and Xero South Africa. Your SAIPA- or SAICA-registered accountant continues to own the statutory financial statements; Cepaos owns the cellar, vineyard and wine-trade subsidiary ledgers that feed them.
Yes. WIETA Code evidence (labour standards, accommodation, freedom of association, health and safety) and IPW farm and cellar guidelines are tracked as separate but reconciled workflows, so the WIETA social auditor and the IPW auditor each receive a complete, decoupled evidence pack with no double capture.
Spin up your demo cellar in under 30 seconds and walk through the SAWIS return, the WO Scheme hierarchy, the IPW evidence calendar, the WIETA audit pack and the VAT201 submission with live data. No sales call, no credit card, no contract.
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