Why this matters
Section 30 of the Liquor Products Act and its regulations require every cellar to keep daily, traceable records of grape intake, must, fermenting wine, bulk wine, blends, additions and removals. WSB inspectors call without notice and expect to reconcile every litre against your stock cards. Cepaos keeps the cellar book audit-ready in real time.
Prerequisites
- Cellar number, WSB inspector region and contact saved in Settings > Compliance > ZA.
- All vessels created in the cellar module with capacity and current contents.
1. Daily movements
Every grape arrival, transfer, addition and removal is logged with date, time, source vessel, destination vessel, volume and operator. Cepaos timestamps every entry and locks the record once 24 hours have passed.
2. Additions register
Approved additions (sulphur dioxide, tartaric acid, fining agents, nutrients) are logged with batch number, supplier and quantity. Cepaos cross-references against the WSB list of permitted additives.
3. Stock cards
Each tank has a live stock card showing opening volume, additions, removals, current volume and the cumulative ledger. Click any line to drill down to the underlying movement.
4. Monthly reconciliation
At month end, run Compliance > Stock Reconciliation. Cepaos compares book stock to physical dipping and flags variance over 1%.
5. Inspection mode
When an inspector arrives, switch the cellar to Inspection mode. The dashboard surfaces stock cards, the additions register, the SAWIS return and the WO certificate trail in a clean one-screen view.
FAQ
How long must I keep records?
The act requires five years; Cepaos retains all entries for the life of the organisation.
Can corrections be made retroactively?
Corrections are entered as adjustments with a reason code, preserving the original entry. Direct edits are not permitted on locked records.