How to generate SAWIS reports
Step-by-step guide to producing South African Wine Industry Information and Systems reports in Cepaos.
Why SAWIS reporting matters
SA Wine Industry Information and Systems (SAWIS) collects the wine industry's returns on numbered SAWIS forms. The SAWIS 5 (monthly return of drinking wine), SAWIS 6 (removal/transfer certificate) and SAWIS 12 are due monthly, before the 15th of the following month. Cepaos compiles the data from your cellar book; you file the returns with SAWIS. Confirm with SAWIS which forms apply to your cellar.
Prerequisites
- Vineyard blocks with ward, district, or region classification in Vineyard > Blocks.
- Harvest records with grape weights and cultivar linked to each block.
- Cellar book with all movements recorded for the production year.
Step by step
1. Access SAWIS reports
In the sidebar, under Compliance, click SAWIS Reporting. The available report types are listed.
2. Select report type
| Report | Deadline | What it covers |
|---|---|---|
| SAWIS 5 / 6 / 12 | Monthly, before the 15th of the following month | Drinking-wine return and removal/transfer certificates |
| SAWIS 11 | No verified deadline (confirm with SAWIS) | Grapes crushed, by cultivar and origin |
| SAWIS 10 | No verified deadline (confirm with SAWIS) | Juice, wine spirit, drinking and distilling wine produced and on hand |
3. Review auto-populated data
Cepaos pre-fills the selected report from your harvest records, cellar book entries, and current stock. Review each line item and resolve any warnings shown in red.
4. Validate Wine of Origin claims
For certified wines, Cepaos verifies that origin, cultivar, and vintage percentages meet the Wine of Origin thresholds: 100% from the declared ward/district/region for estate wines, 85% for cultivar and vintage.
5. Export and submit
Download the generated report and use it to complete the SAWIS forms. You file the return with SAWIS yourself; Cepaos does not transmit to SAWIS.
6. Archive
If SAWIS gives you a receipt, attach it to the report in Cepaos for audit reference.
Frequently asked questions
Does Cepaos submit directly to SAWIS?
Not currently. Cepaos formats the data for the SAWIS portal. You upload the file manually.
What if I receive grapes from another cellar?
Record them as third-party intake with the supplier's SAWIS number. Cepaos maintains traceability across cellars.
If you have more questions, the support team is available. Contact support.