Wine Australia reporting
Wine Australia collects data from all licensed wine producers and exporters to maintain the integrity of Australian wine. Key reporting obligations include:
| Report | Frequency | Description |
|---|---|---|
| Vintage survey | Annual (post-harvest) | Tonnes crushed by variety, region, and price |
| Production return | Annual | Litres produced by wine type |
| Export documentation | Per shipment | Compliance certificates for export markets |
| LIP records | Ongoing | Label Integrity Programme traceability |
Step by step
1. Vintage survey data
After harvest, go to Reports > Declarations > Vintage Survey.
Cepaos pre-fills the survey with:
- Tonnes crushed by variety and GI region.
- Average price per tonne (if purchase prices are recorded).
- Source breakdown: estate-grown vs. purchased fruit.
Review the data and export as CSV for upload to the Wine Australia online portal.
2. Production return
Go to Reports > Declarations > Production Return.
The production return summarises:
- Litres of wine produced by type (red, white, rose, sparkling, fortified).
- Litres of wine on hand at the reporting date.
- Litres sold domestically and exported.
- Litres used for distillation, vinegar, or disposal.
Export as PDF for review or CSV for portal upload.
3. Export compliance certificates
When exporting wine, you need documentation that the wine meets the destination market's requirements. From Compliance > Export Documentation:
- Select the destination country.
- Select the product / lot to export.
- Cepaos generates a compliance pack including:
- GI, vintage, and variety verification (from the traceability chain).
- Analytical certificate (linked lab results).
- Free sale certificate data.
- Organic certification (if applicable).
4. LIP record export
For Label Integrity Programme audits, go to Compliance > LIP Records.
Cepaos generates a comprehensive traceability report for any lot:
- Vineyard block of origin (GI, variety, vintage).
- Intake records (tonnes, date, transport).
- Processing records (fermentation, pressing, racking).
- Blending records (components, percentages).
- Bottling records (date, volume, lot code).
Export as PDF for auditor review.
Automated data checks
Before generating any report, Cepaos runs validation:
- GI percentages meet the 85% threshold for all declared claims.
- Vintage percentages are at least 85%.
- Varietal percentages are at least 85%.
- Volume reconciliation: litres produced are consistent with tonnes crushed (within expected yield range).
Issues are flagged with details and links to the source records for correction.
Frequently asked questions
Does Cepaos submit data directly to Wine Australia?
Currently, Cepaos exports data in formats compatible with Wine Australia's online portals. Direct API integration is on the roadmap.
What if I am both a grower and a winemaker?
Cepaos handles both roles. Grape sales to other wineries are tracked separately from fruit used in your own production.
Can I generate reports for previous vintages?
Yes. All reports can be generated for any historical period using the date selector.
How does Cepaos handle multi-regional blends?
When you blend wine from different GI regions, the compliance checker recalculates the GI percentages. If no single GI reaches 85%, the blend must be labelled with a broader designation (e.g., "South Eastern Australia").