Excel breaks at scale
Duplicated sheets, broken formulas, no audit trail. Every vintage is a fresh risk — and the risk lands the day a SAWIS declaration or a Wine of Origin claim needs backing evidence.
Built for South African wineries
Winery Software for South Africa — SAWIS, Wine of Origin & IPW
Cellar software built for South African producers. Intake-to-bottle lot tracking, SAWIS-ready production records, Wine of Origin traceability and export documentation in one system.
Book your demo30 min · no commitment
Why move off Excel
Three problems every South African cellar knows — and that proper software solves at the source.
Origin claims that cannot be traced
Missing area-of-origin records, inconsistent variety or vintage figures, blends nobody can reconstruct. Wine of Origin claims are only as strong as the records behind them.
Hours lost to admin
Copying numbers between the cellar notebook, the spreadsheet and the export paperwork eats hours every week — hours better spent on the wine.
Features
What Cepaos covers
Vintage management
Intake, ferment, press, blend — every movement is logged with date, vessel and operator. Track each lot from harvest through bottling in one timeline.
SAWIS-ready records
Variety, vintage, area of origin and lot-level history are captured at point of action, so the production data behind SAWIS declarations is always current.
Real-time mass balance
Litres in versus litres out, including losses and rackings. Cepaos flags inconsistencies before they surface in a stocktake or a compliance review.
Lot-by-lot traceability
From vineyard block to bottle. Know exactly which fruit landed in which tank, which blend it went into and where every case shipped.
Tasting room & DTC
Record tasting room sales, wine club shipments and online DTC orders. Stock updates against the same lots used in the cellar — no double-entry.
Lab & quality reports
Residual sugar, TA, pH, VA, free and total SO2. Analyses are logged per lot and exportable as PDF for buyers, exporters and auditors.
SAWIS and Wine of Origin without the scramble
South African wineries operate under the Wine of Origin scheme, which requires evidence of variety, vintage and area of origin for the wine in each bottle, and they feed production and movement data into SAWIS — the South African Wine Industry Information & Systems body. Most cellars handle both with spreadsheets, paper intake sheets and a good memory, until the records are actually called for.
Cepaos captures the right data at the moment it happens. Each intake record links fruit to a vineyard block and its area of origin. Each transfer updates the lot history. Each blend records the contributing lots and the percentage from each origin. The evidence behind a Wine of Origin claim or a SAWIS production figure is no longer a reconstruction exercise — it is a query.
For producers running under IPW (Integrated Production of Wine), Cepaos logs the vineyard and cellar activity at lot level so the operational record sits in one place. For exporters, the same lot-level data — producer, batch, variety, vintage, area of origin and packaging detail — is ready to support export documentation.
See the SAWIS and Wine of Origin compliance page for how each record maps to the scheme.
Origin-aware from day one
Area of origin is central to South African wine claims. Cepaos lets you map vineyard blocks to their district and roll up production at region, district and ward level for reporting and Wine of Origin traceability.
StellenboschPaarlSwartlandConstantiaFranschhoekRobertsonWalker BayWellingtonDarlingElginTulbaghBreedekloofCederbergHemel-en-Aarde
Vintage management that actually saves time
Vintage is the toughest stretch of the year. Crews are stretched, tanks are moving and small mistakes compound. Cepaos was designed for that reality: every intake, transfer, addition and analysis is entered once — ideally from a phone or tablet at the crush pad — and flows into every downstream report.
The cellar dashboard shows tank capacity, free space and lot composition in real time. Winemakers can decide where to put the next intake without ringing the cellar hand. Mass balance flags any discrepancy beyond the tolerance you set, so you spot a wrong-tank entry the same day — not months later at reconciliation.
Why Cepaos
Multi-cellar
Manage contract crush sites or sister labels in a single account with separate tenants.
Real-time stock per lot
Tank, barrel and bottled-goods inventory always reflects the last movement — no end-of-month reconciliation.
Sustainability records
Vineyard and cellar activity logged at lot level, the operational evidence IPW record-keeping is built on.
Export documentation
Lot-level data ready to support export paperwork and importer requirements in major markets.
Further reading
Wine traceability in South Africa: SAWIS, WO and IPW
A practical guide to lot-level records, Wine of Origin evidence and sustainability data.
Read the articleWinery management software in South Africa: what to evaluate
Key features to compare across vendors before you commit.
Read the articleSouth Africa Wine of Origin: when 100% means 100%
How origin, variety and vintage thresholds are backed by production records.
Read the articleExcel vs winery software in South Africa
When spreadsheets stop working — and what they cost you when they do.
Read the articleFrequently asked questions
Does Cepaos help with SAWIS record-keeping?
Yes. SAWIS (South African Wine Industry Information & Systems) relies on accurate production and movement records from cellars. Cepaos captures intake, fermentation, blending and bottling as you work, so the underlying data for SAWIS declarations is generated from daily activity rather than rebuilt from spreadsheets.
Can Cepaos support Wine of Origin (WO) traceability?
Yes. Wine of Origin claims depend on evidence of variety, vintage and area of origin for the wine in each bottle. Cepaos links each intake to a vineyard block, records the contributing lots and percentages in every blend, and keeps that history through bottling — the traceability WO certification is built on.
Does it help with IPW sustainability?
Cepaos logs the vineyard and cellar activity that underpins IPW (Integrated Production of Wine) records — treatments, movements and inputs at lot level — so the operational evidence is captured in one place. Certification is issued by the relevant scheme; Cepaos is the record-keeping layer beneath it.
Can I manage multiple regions in one account?
Yes. Cepaos supports multi-region wineries. Map vineyard blocks to their district (Stellenbosch, Paarl, Swartland, Constantia, Franschhoek, Robertson, Walker Bay and more) and roll up production by area of origin for reporting.
Can I migrate my data from Excel?
Yes. We import your existing vintages, tanks and movement history from Excel or CSV. Our team assists with migration in the first 30 days at no extra cost.
Does Cepaos cover tasting room and DTC sales?
Yes. Record tasting room sales, club shipments and online DTC orders alongside production. Stock updates in real time against the same lots used in the cellar — no double entry.
TRANSPARENT PRICING
From R 290/month
or R 2 900/year · 2 months free
Domaine plan R 2 999/month
- Migration from Excel included
See Cepaos on your own cellar
A 30-minute demo, no commitment. We walk through your cellar's workflow live, from intake to compliance records.
Book your demoPrefer to start on your own? Create your account