TTB F 5120.17 operations report and F 5000.24 excise worksheet
27 CFR § 24.300 (5120.17), 27 CFR § 24.271 (5000.24), 26 U.S.C. § 5041
Cepaos vs Vintrace — US Winery Comparison
Winery accounting software and TTB compliance record keeping — how does Cepaos compare to Vintrace?
A plain-language comparison for US wineries evaluating their next platform. Vintrace (founded in Australia; part of Encompass Technologies since 2022) describes itself as cloud-based wine production software, from grape to bottle. Cepaos is the cross-market alternative for wineries that need native TTB Form 5120, a 52-state DTC matrix, US GAAP and multi-entity consolidation in a single platform. Both have legitimate strengths.
Common Ground
What both vendors deliver
Both platforms cover the core US bonded-winery production workflow and lot traceability obligations. Material differences appear in excise record keeping depth, the DTC matrix, multi-entity consolidation and self-serve onboarding.
- Bonded-winery cellar operations from crush through bottling
- Lot tracking with vintage, varietal and appellation metadata
- Mobile cellar capture on iOS and Android
- Bond ledger and inventory in bond
- Multi-vintage blend ledger with lot decomposition
- Accounting integration (Xero, QuickBooks)
- TTB-aligned record keeping for cellar movements
Where Cepaos Picks Up
The US-specific obligations Cepaos covers natively
Each item below maps to a US federal or state regime that Cepaos implements inside the platform rather than relying on third-party integrations.
COLA tracking with mandatory-statement archive
27 CFR Part 4 (wine labeling), 27 CFR Part 13 (COLA)
52-jurisdiction Direct-to-Consumer shipping matrix
Granholm v. Heald, 544 U.S. 460 (2005); state-by-state reciprocity
Vendor W9 collection and 1099-NEC information returns
IRC § 6041, IRC § 6041A; backup-withholding flow
Economic-nexus tracking with NOMAD-state exemption flags
South Dakota v. Wayfair, Inc., 138 S. Ct. 2080 (2018)
Native NACHA ACH origination and return-code handling
Nacha Operating Rules (PPD, WEB, CCD, CTX, TEL)
US GAAP wine-specific chart of accounts
FASB ASC 330 (inventory cost capitalization for wineries)
Multi-entity consolidation for holding structures
FASB ASC 810 (consolidation of variable-interest entities)
State privacy obligations across the US
Cal. Civ. Code § 1798.100 (CCPA/CPRA), VCDPA, CPA, UCPA, TDPSA, OCPA
Cross-market export coverage across 24 native locales
EU, UK, LATAM, AU/NZ, ZA in one platform
Where Vintrace Shines
What Vintrace does particularly well
We hold this comparison to fair-use comparative-advertising standards. Every item below is published on Vintrace’s own website (encompasstech.com/vintrace and support.vintrace.com, checked on 2026-10-22).
Receives Brix and temperature readings from TankNet and VinWizard tank controllers in its lab module
Weigh-scale integrations certified for legal-for-trade weighing in the US (NTEP)
Mobile app on Android and iOS for work orders, barcode scanning of tanks and barrels, and lab entry
Government reports documented in its help centre: TTB 5120.17 and the California Winegrower Tax Return (US), Wine Equalisation Tax (AU), excise (NZ) and VQA Brix (Canada)
Label Integrity Statement with the wine's composition by vintage, variety and region
Broad partner list: vineyard (AgCode, eVineyard, GrapeLink), lab (ETS, Baker, Anton Paar), accounting (Xero, QuickBooks) and eCommerce (vinCreative, Lightspeed)
This comparison is provided as fair comparative advertising under Section 43(a) of the Lanham Act, 15 U.S.C. § 1125(a), and the FTC’s truthfulness standards under 16 C.F.R. Part 14. Trademark holders retain all rights to their marks. Statements reflect publicly available information as of the publication date.
Detailed Comparison
Twelve features compared across three themes
Each row carries the relevant US technical reference in smaller type below the plain-language label, so finance and compliance teams can align the comparison with their own statutory matrix.
Compliance and administration
| Feature | Cepaos | Vintrace |
|---|---|---|
TTB F 5120.17 operations report + F 5000.24 excise worksheet 27 CFR Part 24 Subpart F | Yes | Not verified |
COLA tracking and mandatory-statement archive 27 CFR Parts 4 and 13 | Yes | Not verified |
Vendor W9 collection and 1099-NEC filing IRC § 6041, IRC § 6041A | Yes | Not verified |
State privacy obligations Cal. Civ. Code § 1798.100 (CCPA/CPRA), VCDPA, CPA | Yes | Not verified |
Not verified: we have not checked this point against a public source from Vintrace. It does not mean the feature is missing.
Production and cellar
| Feature | Cepaos | Vintrace |
|---|---|---|
Bonded-winery cellar operations and bond ledger 27 CFR Part 24 Subparts F and G | Yes | Yes |
Multi-vintage blend ledger and lot decomposition TTB cellar record-keeping requirements | Yes | Yes |
Mobile cellar capture on iOS and Android Production-floor data entry | Yes | Yes |
US GAAP wine-specific chart of accounts FASB ASC 330 inventory cost capitalization | Yes | Not verified |
Not verified: we have not checked this point against a public source from Vintrace. It does not mean the feature is missing.
Commercial and multi-market
| Feature | Cepaos | Vintrace |
|---|---|---|
52-jurisdiction Direct-to-Consumer shipping matrix Granholm v. Heald, 544 U.S. 460 | Yes | Not verified |
Economic-nexus tracking across 50 states South Dakota v. Wayfair, 138 S. Ct. 2080 | Yes | Not verified |
Multi-entity holding consolidation FASB ASC 810 consolidation framework | Yes | Not verified |
Cross-market reach beyond US and AU/NZ 24 native locales: EU, UK, LATAM, ZA | Yes | Not verified |
Not verified: we have not checked this point against a public source from Vintrace. It does not mean the feature is missing.
Decision Guide
When each platform is the better fit
When Vintrace is the better fit
- Your tanks already run on TankNet or VinWizard controllers and you want their readings in the lab module
- Certified (NTEP) weigh-scale integration is a requirement at your crush pad
- Existing vintrace deployment with a cellar team already trained on it
- You sell through vinCreative or Lightspeed and want stock synced with production
When Cepaos is the better fit
- TTB Form 5120, COLA tracking and bond reconciliation must be native, not third-party add-ons
- Direct-to-consumer is a primary channel and the 52-jurisdiction matrix needs to live inside the platform
- Wayfair economic nexus, NACHA ACH and AvaTax must be first-class capabilities
- Multi-entity holding consolidation under ASC 810 is a finance-team requirement
Compare both platforms on your own workflows
Cepaos offers a 30-minute guided demo on your own workflows, with no commitment. Evaluate TTB Form 5120, COLA tracking, the 52-state DTC matrix and the QuickBooks Online sync alongside Vintrace before you decide.
Statements about vintrace checked on its official site on 2026-10-22. Submit corrections via legal@cepaos.com — Cepaos updates the comparison within 5 business days. Trademark holders retain all rights to their marks.